Uploading Sample Images

Note

  • The max total image size should be no more than 2GB.

  • Sample images can only be submitted via a Tree of Life profile [1]. Please see: Steps to Create a Tree of Life Profile for guidance.

  • The file name of sample images must be named as {Specimen_ID}-{n}.[jpg|png] where {n} is the image number, {Specimen_ID} is the specimen ID of the sample in the manifest and jpg or png is the extension of the file.

  1. Upload samples.

    Refer to Samples Submission (Tree of Life (ToL) profiles) section for guidance.

    Note

    Do not click the finish-button button after uploading the sample manifest as you will need to upload the images before submitting the samples.

  2. In the sample spreadsheet dialogue, click the Sample Images tab then, click the upload-images-button button to upload sample images.

    Important

    The upload-images-button button becomes available only after uploading a sample manifest and must be used in the same session, as image uploads depend on the sample manifest metadata so ensure that step 1 is completed in the same session.

    Upload sample spreadsheet dialogue with no images uploaded

    Upload sample spreadsheet dialogue with no images


  3. After uploading images, the table is populated with them under the Sample Images tab in the dialogue.

    Upload sample spreadsheet dialogue with image(s) uploaded

    Upload sample spreadsheet dialogue with images uploaded


  4. Click the finish-button button to submit the images and samples.

    A Submit samples confirmation dialogue is displayed. If you decide to confirm the sample submission, click the Confirm button.

    'Submit samples' confirmation dialogue

    Confirm sample upload

View Submitted Images

Note

  • Images can only be viewed after they have been submitted.

  • Images cannot be deleted or modified after they have been submitted.

On Samples page

  1. Navigate to the Samples page.

    See Accessing the Samples page section for guidance.

  2. Select the records that you would like to view images for.

    Then, click the view-images-button1 button to view their images.

    Tips for selecting records

    Tip

    • Hold Ctrl and click to select multiple records.

    • Hold Shift and click the first and last record to select in the range.

    • Click select-all-button to select all records.

    • Click select-filtered-button to select all filtered records.

    • Click clear-selection-button to unselect selected records.


    Samples page with sample record(s) selected and a pointer to the 'View images' button

    Click View images button


  3. If images exist, a popup will display the submitted images for the selected records.

    Hint

    Click the image to view a larger version.

    View images popup dialogue with images displayed for selected sample record(s)

    Popup showing submitted images for selected records


    OR

    If no images exist, a popup displays a message indicating this.

    No images exist message in popup dialogue for selected sample record(s)

    Popup showing no images exist for selected records

On Accept or Reject Samples page

Assigned sample managers should refer to View submitted images (Sample manager guide) for more information.