Updating Samples: Important Notes

Note

Updates follow the same process as initial submission but, some field values cannot be changed. After the reuploaded manifest is successfully validated, the confirm-button button will appear. Click it to apply the changes.

Refer to Submitting Samples for more information.

  • Samples must be uploaded before they can be updated.

  • Not all sample fields can be updated using the reupload method. The fields that can be updated are listed below (they are called non-compliance fields). The fields that are not listed cannot be updated; they are known as compliance fields [1]. Click the collapsible-item-arrow icon to view the list of updatable fields.


  • You cannot reupload a manifest [2] with some of the existing samples removed. The removed samples (from the reuploaded manifest) will not be automatically removed from the manifest sample record.

    If you would like existing samples to be removed or deleted from the manifest record, please contact the for assistance detailing the profile title and reason for the removal.


  • If the manifest requires permits, the permits must be reuploaded before the manifest update can be completed. The confirm-button button will appear once the manifest validates successfully and the permits have been reuploaded.


  • The Confirm button will not appear if a manifest requires permits and the permits have not been reuploaded. The permits must be reuploaded in order for the Confirm button to appear when updating samples within a manifest. See the Confirm button missing after manifest update and validation FAQ for insights.


Updatable fields for Aquatic Symbiosis Genomics (ASG) projects

  • BARCODE_HUB

  • BARCODE_PLATE_PRESERVATIVE

  • COLLECTOR_SAMPLE_ID

  • CULTURE_OR_STRAIN_ID

  • DATE_OF_PRESERVATION

  • DEPTH

  • DIFFICULT_OR_HIGH_PRIORITY_SAMPLE

  • ELEVATION

  • HAZARD_GROUP

  • IDENTIFIED_BY

  • IDENTIFIED_HOW

  • IDENTIFIER_AFFILIATION

  • INFRASPECIFIC_EPITHET

  • LIFESTAGE

  • PARTNER_SAMPLE_ID

  • PLATE_ID_FOR_BARCODING

  • PRESERVED_BY

  • PRESERVER_AFFILIATION

  • PURPOSE_OF_SPECIMEN

  • RELATIONSHIP

  • SEX

  • SIZE_OF_TISSUE_IN_TUBE

  • SPECIMEN_ID_RISK

  • TIME_ELAPSED_FROM_COLLECTION_TO_PRESERVATION

  • TIME_OF_COLLECTION

  • TISSUE_FOR_BARCODING

  • TISSUE_REMOVED_FOR_BARCODING

  • TUBE_OR_WELL_ID_FOR_BARCODING

  • VOUCHER_ID


Updatable fields for Darwin Tree of Life (DToL) projects

  • BARCODE_HUB

  • BARCODE_PLATE_PRESERVATIVE

  • COLLECTOR_SAMPLE_ID

  • CULTURE_OR_STRAIN_ID

  • DATE_OF_PRESERVATION

  • DEPTH

  • DIFFICULT_OR_HIGH_PRIORITY_SAMPLE

  • ELEVATION

  • GAL_SAMPLE_ID

  • HAZARD_GROUP

  • IDENTIFIED_BY

  • IDENTIFIED_HOW

  • IDENTIFIER_AFFILIATION

  • INFRASPECIFIC_EPITHET

  • LIFESTAGE

  • PLATE_ID_FOR_BARCODING

  • PRESERVED_BY

  • PRESERVER_AFFILIATION

  • PURPOSE_OF_SPECIMEN

  • RELATIONSHIP

  • SEX

  • SIZE_OF_TISSUE_IN_TUBE

  • SPECIMEN_IDENTITY_RISK

  • TIME_ELAPSED_FROM_COLLECTION_TO_PRESERVATION

  • TIME_OF_COLLECTION

  • TISSUE_FOR_BARCODING

  • TISSUE_REMOVED_FOR_BARCODING

  • TUBE_OR_WELL_ID_FOR_BARCODING

  • VOUCHER_ID


Updatable fields for European Reference Genome Atlas (ERGA) projects

  • ASSOCIATED_TRADITIONAL_KNOWLEDGE_CONTACT

  • ASSOCIATED_TRADITIONAL_KNOWLEDGE_OR_BIOCULTURAL_PROJECT_ID

  • ASSOCIATED_TRADITIONAL_KNOWLEDGE_OR_BIOCULTURAL_RIGHTS_APPLICABLE

  • BARCODE_HUB

  • BARCODING_STATUS

  • BARCODE_PLATE_PRESERVATIVE

  • BIOBANKED_TISSUE_PRESERVATIVE

  • COLLECTED_BY

  • COLLECTION_LOCATION

  • COLLECTOR_AFFILIATION

  • COLLECTOR_SAMPLE_ID

  • COMMON_NAME

  • CULTURE_OR_STRAIN_ID

  • DATE_OF_COLLECTION

  • DATE_OF_PRESERVATION

  • DECIMAL_LATITUDE

  • DECIMAL_LONGITUDE

  • DEPTH

  • DESCRIPTION_OF_COLLECTION_METHOD

  • DIFFICULT_OR_HIGH_PRIORITY_SAMPLE

  • DNA_REMOVED_FOR_BIOBANKING

  • DNA_VOUCHER_ID_FOR_BIOBANKING

  • ELEVATION

  • ETHICS_PERMITS_DEF

  • ETHICS_PERMITS_FILENAME

  • ETHICS_PERMITS_REQUIRED

  • FAMILY

  • GAL

  • GAL_SAMPLE_ID

  • GENUS

  • GRID_REFERENCE

  • HABITAT

  • HAZARD_GROUP

  • IDENTIFIED_BY

  • IDENTIFIED_HOW

  • IDENTIFIER_AFFILIATION

  • IDENTIFIER_AFFILIATION

  • INDIGENOUS_RIGHTS_APPLICABLE

  • INDIGENOUS_RIGHTS_DEF

  • INDIGENOUS_RIGHTS_DEF

  • INFRASPECIFIC_EPITHET

  • LIFESTAGE

  • NAGOYA_PERMITS_DEF

  • NAGOYA_PERMITS_FILENAME

  • NAGOYA_PERMITS_REQUIRED

  • ORDER_OR_GROUP

  • ORGANISM_PART

  • ORIGINAL_COLLECTION_DATE

  • ORIGINAL_GEOGRAPHIC_LOCATION

  • OTHER_INFORMATION

  • PRESERVATION_APPROACH

  • PRESERVATIVE_SOLUTION

  • PRESERVED_BY

  • PRESERVER_AFFILIATION

  • PROXY_TISSUE_VOUCHER_ID_FOR_BIOBANKING

  • PROXY_VOUCHER_ID

  • PROXY_VOUCHER_LINK

  • PURPOSE_OF_SPECIMEN

  • REGULATORY_COMPLIANCE

  • RELATIONSHIP

  • SAMPLE_COORDINATOR

  • SAMPLE_COORDINATOR_AFFILIATION

  • SAMPLE_COORDINATOR_ORCID_ID

  • SAMPLING_PERMITS_FILENAME

  • SAMPLING_PERMITS_REQUIRED

  • SCIENTIFIC_NAME

  • SEX

  • SIZE_OF_TISSUE_IN_TUBE

  • SPECIMEN_IDENTITY_RISK

  • TAXON_ID

  • TAXON_REMARKS

  • TIME_ELAPSED_FROM_COLLECTION_TO_PRESERVATION

  • TIME_OF_COLLECTION

  • TISSUE_FOR_BARCODING

  • TISSUE_FOR_BIOBANKING

  • TISSUE_REMOVED_FOR_BARCODING

  • TISSUE_REMOVED_FOR_BIOBANKING

  • TISSUE_REMOVED_FROM_BARCODING

  • TISSUE_VOUCHER_ID_FOR_BIOBANKING

  • TUBE_OR_WELL_ID_FOR_BARCODING

  • VOUCHER_ID

  • VOUCHER_INSTITUTION

  • VOUCHER_LINK