Updating Samples

Samples can be updated by reuploading/resubmitting the manifest that was used to create them with the amended changes before or after the samples have been accepted by a sample manager and submitted to ENA [1].

The sample update process follows the same steps as the initial upload process. The manifest will be validated, and the samples will be updated with the new values (once there are no errors). Please refer to the Samples Submission section for guidelines on how to upload a manifest. See the important note below for more information about the sample update process.

Please note that not all field values of existing samples can be updated via the manifest resubmission update method. The fields that can be updated with that method are listed below. Those fields are known as non-compliance fields while the fields that are not listed or cannot be updated are known as compliance fields [2].

See the How to Download Submitted Sample Manifest section for guidelines about how to download a manifest that was already submitted.

Hint

To view a list of fields that can be updated for a particular project, collapse the list of fields by clicking the button below.

Important

The amended manifest or updated spreadsheet file must be uploaded to the same profile that was initially used to upload the manifest (before any modifications were done).

An error will occur if you perform one of the following actions:

• Upload the amended manifest to a different profile [3] (other than the one used to upload the manifest to initially)

• Upload the amended manifest to a new profile

• Delete a profile that already has samples associated with it

The button will not appear if a manifest requires permits and the permits have not been reuploaded. The permits must be reuploaded in order for the Confirm button to appear when updating samples within a manifest. See the No confirm button displayed after manifest update and validation process FAQ for insights.

Note

• The manifest must be uploaded again with the amendments included for the change or update to occur.

• If the manifest requires permits, the permits must be reuploaded before the manifest update can be completed. The Confirm button will appear once the manifest validates successfully and the permits have been reuploaded.

• You cannot reupload a manifest with some of the existing samples removed. The removed samples (from the reuploaded manifest) will not be automatically removed from the manifest sample record. If you would like existing samples to be removed or deleted from the manifest record, please contact for assistance detailing the profile title and reason for the removal.

• Fields are also referred to as columns in the manifest.

List of Aquatic Symbiosis Genomics (ASG) project fields that can be updated

BARCODE_HUB BARCODE_PLATE_PRESERVATIVE COLLECTOR_SAMPLE_ID CULTURE_OR_STRAIN_ID DATE_OF_PRESERVATION DEPTH DIFFICULT_OR_HIGH_PRIORITY_SAMPLE ELEVATION HAZARD_GROUP IDENTIFIED_BY IDENTIFIED_HOW IDENTIFIER_AFFILIATION INFRASPECIFIC_EPITHET LIFESTAGE PARTNER_SAMPLE_ID

PLATE_ID_FOR_BARCODING PRESERVED_BY PRESERVER_AFFILIATION PURPOSE_OF_SPECIMEN RELATIONSHIP SEX SIZE_OF_TISSUE_IN_TUBE SPECIMEN_ID_RISK TIME_ELAPSED_FROM_COLLECTION_TO_PRESERVATION TIME_OF_COLLECTION TISSUE_FOR_BARCODING TISSUE_REMOVED_FOR_BARCODING TUBE_OR_WELL_ID_FOR_BARCODING VOUCHER_ID

List of Darwin Tree of Life Samples (DToL) project fields that can be updated

BARCODE_HUB BARCODE_PLATE_PRESERVATIVE COLLECTOR_SAMPLE_ID CULTURE_OR_STRAIN_ID DATE_OF_PRESERVATION DEPTH DIFFICULT_OR_HIGH_PRIORITY_SAMPLE ELEVATION GAL_SAMPLE_ID HAZARD_GROUP IDENTIFIED_BY IDENTIFIED_HOW IDENTIFIER_AFFILIATION INFRASPECIFIC_EPITHET LIFESTAGE

PLATE_ID_FOR_BARCODING PRESERVED_BY PRESERVER_AFFILIATION PURPOSE_OF_SPECIMEN RELATIONSHIP SEX SIZE_OF_TISSUE_IN_TUBE SPECIMEN_IDENTITY_RISK TIME_ELAPSED_FROM_COLLECTION_TO_PRESERVATION TIME_OF_COLLECTION TISSUE_FOR_BARCODING TISSUE_REMOVED_FOR_BARCODING TUBE_OR_WELL_ID_FOR_BARCODING VOUCHER_ID

List of European Reference Genome Atlas (ERGA) project fields that can be updated

ASSOCIATED_TRADITIONAL_KNOWLEDGE_CONTACT ASSOCIATED_TRADITIONAL_KNOWLEDGE_OR_BIOCULTURAL_PROJECT_ID ASSOCIATED_TRADITIONAL_KNOWLEDGE_OR_BIOCULTURAL_RIGHTS_APPLICABLE BARCODE_HUB BARCODING_STATUS BARCODE_PLATE_PRESERVATIVE BIOBANKED_TISSUE_PRESERVATIVE COLLECTED_BY COLLECTION_LOCATION COLLECTOR_AFFILIATION COLLECTOR_SAMPLE_ID COMMON_NAME CULTURE_OR_STRAIN_ID DATE_OF_COLLECTION DATE_OF_PRESERVATION DECIMAL_LATITUDE DECIMAL_LONGITUDE DEPTH DESCRIPTION_OF_COLLECTION_METHOD DIFFICULT_OR_HIGH_PRIORITY_SAMPLE DNA_REMOVED_FOR_BIOBANKING DNA_VOUCHER_ID_FOR_BIOBANKING ELEVATION ETHICS_PERMITS_DEF ETHICS_PERMITS_FILENAME ETHICS_PERMITS_REQUIRED FAMILY GAL GAL_SAMPLE_ID GENUS GRID_REFERENCE HABITAT HAZARD_GROUP IDENTIFIED_BY IDENTIFIED_HOW IDENTIFIER_AFFILIATION IDENTIFIER_AFFILIATION INDIGENOUS_RIGHTS_APPLICABLE INDIGENOUS_RIGHTS_DEF INDIGENOUS_RIGHTS_DEF INFRASPECIFIC_EPITHET LIFESTAGE NAGOYA_PERMITS_DEF NAGOYA_PERMITS_FILENAME NAGOYA_PERMITS_REQUIRED ORDER_OR_GROUP ORGANISM_PART ORIGINAL_COLLECTION_DATE ORIGINAL_GEOGRAPHIC_LOCATION OTHER_INFORMATION PRESERVATION_APPROACH PRESERVATIVE_SOLUTION PRESERVED_BY PRESERVER_AFFILIATION PROXY_TISSUE_VOUCHER_ID_FOR_BIOBANKING PROXY_VOUCHER_ID PROXY_VOUCHER_LINK PURPOSE_OF_SPECIMEN REGULATORY_COMPLIANCE RELATIONSHIP SAMPLE_COORDINATOR SAMPLE_COORDINATOR_AFFILIATION SAMPLE_COORDINATOR_ORCID_ID SAMPLING_PERMITS_FILENAME SAMPLING_PERMITS_REQUIRED SCIENTIFIC_NAME SEX SIZE_OF_TISSUE_IN_TUBE SPECIMEN_IDENTITY_RISK TAXON_ID TAXON_REMARKS TIME_ELAPSED_FROM_COLLECTION_TO_PRESERVATION TIME_OF_COLLECTION TISSUE_FOR_BARCODING TISSUE_FOR_BIOBANKING TISSUE_REMOVED_FOR_BARCODING TISSUE_REMOVED_FOR_BIOBANKING TISSUE_REMOVED_FROM_BARCODING TISSUE_VOUCHER_ID_FOR_BIOBANKING TUBE_OR_WELL_ID_FOR_BARCODING VOUCHER_ID VOUCHER_INSTITUTION VOUCHER_LINK

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Footnotes

[1]

See term: ENA.

[2]

See term: Compliance field.

[3]

Also known as COPO profile. See term: COPO profile.